Finished on site. Invoiced the same week.
Builders, installers, electricians and contractors run on job sheets, photos, texts and supplier notes. We join them up, so you know what is done, what is owed and what to order, without an evening of paperwork.
Illustrative example: Example Builders Ltd
| Job | Ref | Finished | £ |
|---|---|---|---|
| Kitchen refit | J-311 | 20 Oct | 4,650.00 |
| Boiler swapExtra radiator added | J-314 | 21 Oct | 2,180.00 |
| Garden wall | J-318 | 22 Oct | 940.00 |
What can we invoice this week?
£7,770.00Checked
From 3 signed-off jobs. 1 duplicate removed, 1 extra added before invoicing.
The paperwork that follows every job
It lives in vans and phones
Job sheets, photos and texts reach the office late, in pieces, or not at all. Someone has to piece each job back together.
Invoices wait
The work is finished, but the extras, materials and hours are spread across messages, so the invoice goes out a week later than it should.
Every quote starts from scratch
Quotes are rebuilt by hand from old spreadsheets and supplier price lists, and nobody is sure which prices are current.
How we work with trades and construction firms
Audit first: a fixed-price look at how jobs, quotes and invoices move through the business today, with a written roadmap. Then foundations: one record per job that the office and the team on site both use. Then careful automation, such as reading supplier delivery notes or drafting invoices for a person to approve. Then ongoing support under Managed Services.
Built around the way your team already works
Your team keeps using their phones; we add simple forms and connections rather than a big new system to learn. Your accounts software stays the system of record. If a spreadsheet does the job well, we leave it alone.
Questions we are asked
Will my team have to learn new software?
As little as possible. We start from the phones, messages and spreadsheets your team already uses, and only add a tool where it clearly saves time.
Does it work with our accounts package?
We work with what you already use and connect to it, rather than replacing it. The audit confirms what connects easily and what does not.
Can AI write our quotes?
It can draft them from your own price lists and past jobs, once that data is in order. A person checks and sends every quote.
Where do we start?
With a fixed-price Data Foundations Audit. You get a written roadmap: what is ready, what is slowing invoicing down and what to fix first. If AI is not the right answer yet, we will tell you.
See where your data stands first.
A fixed-price Data Foundations Audit gives you a written roadmap: what is ready, what needs fixing and in what order. Two to four weeks.